As the amount of data stored in an organization grows, more and more redundant data is accumulated. So why not relocate the data to a cheaper option?

Data archiving is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archived data consists of older data that is still important to the organization and may be needed for future reference, as well as data that must be retained for regulatory compliance.

Data archiving is the process of moving data that is no longer actively used to a separate storage device for long-term retention

Using an archiving solution is still the best and easiest way to manage your data archiving requirements, identify and target files that are no longer in use and get them off your immediate storage and into a less resource-intensive location.

Still unsure of how a data archiving solution can help you and your business? Below are just some of the advantages your organization can benefit from making the switch.

As we all know, data is growing at a more rapid pace than ever before. Your business is not reaching its full potential with files piling on top of each other and just taking up precious square footage. By using an archiving software to free up storage space by moving aging data to a separate storage, but still be able to easily retrieve data when necessary.

Data archiving also saves you money – When you take into account the resources that go into document filing, finding a skilled employee to put on the job, spending hours attempting to locate the correct place to put the document in. All of that together is very costly. Archiving documents eliminates this issue, meaning that your company dollars are being utilized to the fullest extent.

Then we have the issue of potential data loss: your documents will be safe from any kind of external damage. The price paid to bring back destroyed contracts, liability waivers and insurance policies, and any other documents which act as lifeblood of your business, would be immensely high.

Moreover, archiving isn’t the same as backing up data. Meaning you’re looking to put away your files and have the ability to retrieve them back within a reasonable period of time. So they’re never far away.

Then there’s the ability to accurately report on your data, which is one of the most important values of archiving said data; to allow you to perform an in-depth analysis.

Furthermore, Information that hasn’t been archived on a central, secure repository could be lost forever. The chances of an employee accidentally deleting or misplacing a file is slim, but it does happen. In some cases, data recovery experts might be able to retrieve this information, but this is likely to take some time, cost a lot and is rarely 100% accurate. Archiving data allows employees to retrieve back up information independently without having to rely on the expertise third parties.

Archiving is also important for security reasons, especially at a time when cyber-attacks and data breaches are becoming more frequent.

By securely archiving documents businesses can keep track information and increase protection from unauthorized third parties. Even the most cautious of businesses are now targeted by very adept hackers.

Maybe now you’re asking yourself, Do I really need to buy data archiving solution? Not sure what your answer will be, but I’m pretty sure that you obviously need to save storage space, time, resources or money.

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